Proximie is on a mission to improve healthcare by transforming the world’s operating rooms into connected ecosystems of people, devices, and data.

Our Intelligence Suite transforms operating room (OR) performance, keeping teams in sync and workflows on track to maximise throughput. Simultaneously our computer vision and AI capabilities capture real-time data and detect surgical events – improving quality of data outputs. The result: ORs are optimised like never before – with predictive analytics and automated notifications ensuring patients and staff are in the right place at the right time.

Once practitioners are in the OR, our Surgical Suite enables real-time remote access and creates a secure video record of every procedure; improving training, education, and collaboration. It is an intuitive asset which helps instil a culture of continuous learning, accelerates the adoption of cutting-edge medical devices, and enhances surgical performance across the entire global workforce – improving outcomes and saving lives.

Proximie was commercialised in 2019 and is available in over 800 facilities globally.

Check out our Founder and CEO Nadine’s Origins Story here: https://www.proximie.com/about-us/

Position Overview

Reporting to the Executive Assistant to the Chief Executive Officer, the Administrative Assistant and Office Manager is a hands-on role, providing professional and streamlined support to the team, as well as ensuring that the London office is effectively managed.

Responsibilities

• Support the EA to the CEO with administrative tasks as required.
• Provide cover to the EA to the CEO when she is on leave. 
• Take ownership of the London office - able to think proactively about what needs to be done.  
• Maintain the office and meeting rooms to a professional standard, setting up refreshments and managing office supplies.
• Point of contact for managed office provider and building management to ensure the office runs seamlessly, including reporting of any maintenance issues, deliveries and fire & safety.
• Supporting the logistics team with accepting deliveries and inventory management.  
• Assist with onboarding and offboarding team members, ordering security passes, touring the office and maintaining access control.
• Support with planning team social events in the UK, including booking venues, catering and sending out internal communications.
• Help promote the company culture, supporting the Engagement team with initiatives as required.
• Logistics support. Setting up and shipping equipment to/from the London office as required.
• Local IT support. Laptop set up for new starters and acting as first tier of internal IT support in London.
• Planning of travel and logistics for Executive Leadership, Board Members, Key Opinion Leaders and other team members as required.

Requirements

• Excellent MS Office knowledge.
• Outstanding organisational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Attention to detail.
• Ability to multitask and prioritise workload.

Why Work for Proximie?

• You will be encouraged to grow in your role, take ownership and gain responsibilities. Proximie’s values are Ownership, Deliver Results, Build Trust and Go Beyond.
• Generous annual leave.
• Two “well-being” days per year plus the day off for your birthday.
• “Summer Fridays” – early office closing on Fridays during summer months.
• Annual bonus programme – based on individual contribution.
• To support your professional growth, all permanent employees will have access to an annual stipend of £1,000 to assist with personal development activities.
• Flexible working hours - we trust our people to manage their time and to focus on wider results.
• A flat organizational structure where every opinion matters, ideas are cultivated, and innovation is encouraged.
• Proximie is a truly global company with teams across the UK, Europe, United States and the Middle East with that you will have opportunities to see the world.

Proximie is an equal opportunity employer. We are committed to providing a work environment that supports, inspires, and respects all individuals. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law.